- Aug 4, 2021
The PDF file format is something we are all familiar with. It is heavily used to share documents digitally, both for professional and personal purposes.
However, despite its extensive use, there are a number of problems faced by people when they are using the PDF format. The solutions to these problems are quite simple. Just read through the article and you will be able to use your PDF documents in a much better way than you are using now:
Creating PDF files
The most popular tool for creating PDF documents is Adobe Acrobat. It has been used for several years now and it’s very easy to create PDF files using this. However, sometimes you might find it difficult to install the software on your device.
There are other ways to create a PDF document including using Google Chrome. All you need to do is add the ViewPDF extension to your browser. The ViewPDF extension supports the conversion of files from several popular formats into PDF format. The extension eliminates the need for installing additional software for viewing or converting PDF files.
Merging PDF documents
You would often face the need to merge two or more of your PDF documents. It is a really simple task. You can use Adobe Acrobat to do the job. Open one of the files that you want to merge. Go to the ‘tools’ menu on the screen and select the ‘combine files’ option.
Look for the file you want to merge with your current document and select ‘add file.’ You can merge multiple PDF files using this trick. If you don’t want to use Adobe Acrobat, you can also look for free online tools like ViewPDF to do the task. Just drop the documents you want to merge and View Pdf will do the rest of the task.
Translating PDF documents
As PDF format is the industry standard of sharing documents, you might receive a file that contains text in a language you cannot understand. You will find yourself wanting to translate the document to a language that you can actually understand.
A quick and simple solution to this is to use the Google Translate tool. All you have to do is open the tool’s page on the web and upload your document to it by clicking on the ‘Browse’ option. Then, you need to select the language you want to convert the text to, and within a few moments, you will have the translated text in front of you.
Extracting Text from a PDF document
If you received a PDF document containing scanned text from someone else, you cannot make any changes to the text in the file. You will also not be able to extract text from the document. But if it’s necessary for you to do so, you can use the Google Docs tool as a simple solution.
You need to upload the file to your Google Drive and select Docs under the ‘Open with’ option. You can sit back as the tool automatically converts the scanned text into a format from which it can be copied or edited.
Double compressing a PDF file
Sometimes, you might face some trouble when trying to share a large PDF file via email. That is because there is a limit to the size of the files you can share through emails. You will have to compress your file in order to be able to share it without removing any pages.
You can look for compression software online to help you out. However, make sure that the software you are using is a reliable one otherwise your file may get damaged.
All of these tips are going to help you get the most out of using the PDF file format in order to share documents. You must always ensure that the software you are using for getting any help regarding a PDF file, should be one with a good reputation or you might end up with your important documents getting damaged.