HR system

How HR systems can help your small business

Author at TechGenyz Best Practice

Using an HR system can really help to streamline your business processes, especially if your company is only made up of a small team. While larger corporations may have use of dedicated personnel undertaking the role of a human resource, smaller companies, such as yours, may not have the budget or necessity for these. Instead, you may need to find other methods that will allow you to conduct the associated tasks.

Cut down on non-essential meetings

Time spent meeting with your team to discuss holiday arrangements or updating contact details could potentially be better spent elsewhere. Using HR systems can help your business by allowing members of your team to update these details themselves, and even to put in their own holiday requests. Systems such as these can also show how much holiday an individual has left. Meaning they also will no longer need to email or speak to you to clarify the facts.

Absences may also be able to be managed. While you may still wish to speak to repeat offenders, those who are rarely off of work, or only took a short amount of time can simply put their reasoning, as well as any supporting documents, onto the system which you can peruse as and when suits you.

Update training

Another way human resources can help your business is by ensuring that members of the team are adequately trained to complete the tasks required of them. An HR system will allow you to allocate learning tasks via a learning management system. This can be important as it will allow you to address potential weaknesses. Or even figure out gaps in your team’s working skills which can then be filled.

This aspect of an HR system will also allow you to record previous training that has been undertaken. As well as to inform you as to when certain types of training will expire and need to be retaken.

Simplify the recruitment process

HR systems can also help you to make the recruitment process a bit simpler. Rather than you requiring a recruitment team, or even spending hours looking through applicants, you can set them to filter via skill set, qualifications, and experience.

A good HR system will also allow you to automatically send potential candidates any proficiency tests or other communications, even if you are away from your desk. This level of automation helps to give more time back to small businesses. Following recruitment, the majority of employee onboarding, from personal details to initial training requirements, can all be set on the new hire’s login, much as they would be for your existing members of staff.

HR systems help to bring the various aspects of human resources to those small businesses that have no want or need for an actual department. Rather than paying individuals for the privilege, business owners may be able to save themselves a lot of money by using an integrated system, freeing up some of the budgets for you to focus on those staff members you already have.