When it is about relocating a company’s information technology infrastructure it is to be understood that it is not an easy task. It is quite complex and even costs a lot. But then one needs to understand IT system is the main pillar of the company. One cannot shift the company without shifting the IT department. To stop this disruption caused by the technology relocation, there is a need that brokerage owners should understand various ways by which successful IT relocation can be done. So mentioned below are certain steps that local moving companies listed at https://www.imoving.com/local-moving-companies recommend to follow for a successful technology relocation.
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Form a team and bring them together
You should create a team and bring those people together to work. To lead them assign a team leader. He should be responsible and held accountable for the whole moving process and should have complete control over how to lead the team. The size of the team could vary as per the size of the company. While forming the team you should take care that people who are from IT, telecommunication, office equipment, system furniture etc should be a part of it. However, before you hire a professional technology consultant you should ask them about the technology relocations they have done before, their experience in the field, their bond which shows they are insured and bonded, and lastly, complete details of their service contract once the move is completed.
Estimate, calculate everything and plan
A move is not as easy as it is said. So, in that case, you should plan for a relocation five months before you have to move. From thinking about the budget, the time involved everything needs to be considered. While making the budget or thinking about the cost makes sure you include the overtime cost and weekend rates of movers and packers. Not just this include the redundancy and service cost which would be incurred while making the move.
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Leaving this, on the side of work you might face a loss of productivity while the move is done so make sure you plan your work accordingly. Not just this, you should know about the new facility’s structure and where the employees are going to sit. There might be something planned which you might not like, so have a look at the architectural drawings. While going through this the technology consultant could also be brought into the loop for a better settlement.
Begin with the project
At this stage, you should organize a meeting in which the team leader, key team members, the technology consultant, and if there are any additional outside vendors, all should be called. In that meeting create certain communication guidelines which the whole group has to follow. Even set up the important dates related to the move. This schedule should comprise all vital steps such as ordering up the telephone, data line numbers and services. It should also list about the internet service and the whole configuring process.
Be ready for the technology relocation move
To avoid any kind of disturbance in business set up few things beforehand only. Do not think that if you will order a telecommunication number at the end moment then things will work. It is not right so order for telecommunication equipment, internet facilities and all connectivity aspects beforehand only. To the more, if you have plans on upgrading security system or things in this concern then order all the required devices before only. Check out with the vendor about the period they would require. Usually, for the delivery of equipment and certain devices, the period is 45 to 60 days. So in that case ordering things before is a good option.
Get ready for the move
When it’s the moving week it is the time when the leader should make the employees aware of the details of the move and make people visit the new set up facilities. At this time the leader should give instructions, details about strategies and provide them with a relocation checklist to save time. One should also understand that during these kinds of moves the servers and workstations are at risk during IT relocation. So at that point, data should be securely packed while moving. Equipment and cables should be properly labelled so that no confusion comes while refitting the things. At this point, all telecommunications and technology installations must be done.
Finish the move
In the right manner, the move should take place during a weekend but there is a need to develop a backup plan before only. At this stage, the team leader should thoroughly check all concerns related to phone, internet, network and all other technological devices. This is the most promising stage for a technology vendor as at this point their point is to minimize the time wastage and save the loss of productivity taking place. This is the stage when one should be ready with the new equipment and geared up to bring together and connect employee equipment at the new workspace.
Thus these are the different step for relocation which must be followed for a successful move.