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Why you should proofread your emails

Feb 7, 2019, 7:03 pm

It holds true that emails have become an important element in a person’s day to day life. And like others, you have also sent countless email messages since time immemorial. But what you probably did not know is that this technology can sometimes say a lot to the right people. Now, the question is, what do your emails say about you?

If you take a look back, you would notice that you have not tried proofreading your emails. Perhaps you were too busy and just went to send them right away. Whether you like it or not, there are various reasons why proofreading email is a must. Here are some of them:

Professionalism

Of course, you absolutely want to look professional. One of the ways to do this is proofreading for grammar and spelling, among other things. Besides, tools like an online spell check exist today, making it easier for you to proofread email.

Attachments

Have you experienced sending emails in which you mentioned about forwarding files? The only catch, however, is that you forgot to attach these files. This, in particular, is one of the main reasons why proofreading online emails are important. You will have the chance to go back and make sure that the content of your email is correct, let alone the attachments you say so.

Clarity

Put yourself in a situation where you received an email that is so hard to understand. Sure, you do not see any spelling mistakes, but you are having a hard time understand the message it is trying to convey. This is where clarity comes into play. Basically, you want to make sure that your emails have clarity, as you do not want the person reading it to misunderstand your message or idea.

Accuracy

Like clarity, accuracy plays an important role in ensuring that your emails can be understood. This is especially important if you are trying to convey facts. To put it simply, proofreading email using, say, an online spell check tool will help you improve accuracy. For instance, you want to mention sources in order to back up your facts.

When writing emails, you need to remember that the person reading them will not see your face or even hear your tone. That is why you must be careful about the words you write and how you structure sentences. As you learn to proofread email, you will become better at communicating your message.

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